PASSPort Highlights

Digital Enrollment and Real-Time Management

• Create vendor accounts online.
• Complete vendor and principal questionnaires within hours.
• Update vendor questionnaires in real-time.
• Digitally certify disclosures.
• View and respond to performance evaluations.

Identify and Respond to Opportunities

Procurement Navigator

• Identify business opportunities through a public digital portal – the RFx Roadmap, a central repository for City contracting opportunities – that allows for tailored searching and early notification of upcoming solicitations.
• Tools to assist vendors in quickly assessing a solicitation, including overview screens that highlight key information such as service delivery location, contract value and term, and staffing requirements.
• Draft and submit responses through digital screens that streamline and sequence questions and information requests.
• Finding RFx Video

Awards

• Learn of awards immediately, in-system.

Track Your Contract

• Track contract progress toward registration through the digital milestone tracker – understand what steps are completed, what more are necessary and the length of time for each.
• Negotiate contracts directly in-system.
• Collaborate and communicate directly with Agency staff about contracts through in-system chat functionality.

Digital Signatures

• Eliminate wet signatures – documents executed through DocuSign.
• Eliminate notary public requirements.
• E-sign contracts using DocuSign video.

Registration

• Contract packages prepared and sent to registration. 

Contract Management

• Initiate change orders and amendments in-system.

Invoice Online

• Centralized, digital invoicing and payment platform that allows for submission and tracking online.
• Currently in place for Requirements Contracts – will begin rolling out Citywide in 2021.

Requirements Contracts: Digital Purchasing, Invoicing and Receipt of Delivery

• Requirements contracts managed online.
• Standard, digital purchase orders sent in-system from Agencies to vendors.
• Electronic invoicing through in-system functionality.
• Digital delivery confirmation through the system, facilitating more rapid payment.

Dashboards and Metrics

• Manage your business with key metrics and data points.
• Customize information to effectively plan and forecast.